I flew to one regional event.  This was back in the days when you could get away with carrying two of the two-ball totes on the plan.  I had another box of stuff that I packed using the shipping cases from the manufacturer and had it shipped via UPS to the center.  I shipped five working days in advance of the practice block just to be safe.

When it arrived at the center, they placed it in the paddock area for me and it was there in case I needed it...as it turned out, I never even needed to unbox the stuff as the carry-on equipment got the job done.  

For shipping to a hotel, I would contact them and ask if they have a person or a department that they use to receive items shipped in advance of travel.  I know if I were to need to ship to a Wyndham, it would go to my Wyndham by Request contact who would then make sure it was in my room when I checked in.  Other perks programs should have a similar contact that will give you better service than the regular desk clerk would...